School & Tuition Centre Management Software Singapore | AOne
SINGAPORE
MALAYSIA
INDONESIA
THAILAND
PHILIPPINES
Product Overview
Billing
Student Management
Teacher Management
Lesson Management
Schedule & Timetable
Finance Management
Replacement
Student Registration
Student Attendance
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Archive System
Keep your workspace organized without losing valuable information.
Archive inactive records and restore them whenever needed.
Secure • Preserved • Restorable
A cleaner workspace, a complete history
Archive Database
Keep Historical Data Accessible
Store historical records in a dedicated archive database, easily accessible via each archiveable module, such as Students, Teachers & Personnel, Schools, Lessons, and Packages. Archived data remains accessible for future reference, reporting, audits, export, or reactivation when needed.
Archive & Restore
Archive and Restore Operational Records
Easily archive and restore nearly all data in the system. Preserve important records and reactivate whenever applicable.
Data Preservation
Maintain Original Record History
Archived records remain unchanged from their last active state, ensuring information is retained accurately for future restoration for applicable data sets. When restored, records return with their original data intact without requiring re-entry.
Export to Excel
Export Archived Data to Excel
Export selected archived records such as students, teachers, personnel, schools, lessons, and venues into XLSX format for external reporting, analysis, and long-term record keeping. You can access and analyze historical data on your internal platform without restoring records back into active operations.
Why Everyone loves
AOne Learning Centre Database Management
99% safe data retention
Up to 5x less admin work for reporting and reactivation
Maintained business-critical data ownership
Back then, we needed to order receipt books and there was a lot of paperwork daily, taking up a lot of our time.
After using AOne, it reduced our workload and is also environmental friendly because we no longer need to purchase a receipt book. We can issue receipts, and guardian students can check their invoices and receipts through the app.
Never lose valuable information again
Not everything needs to stay active, but deletion creates unnecessary risk. AOne helps you keep everything accessible without overcrowding.
Frequently Asked Questions
Can I archive an entire class or lesson once the term ends?
Yes. For a one-off or a recurring lesson with end date, once they end, you can archive the Lesson profile. All lesson which has passed their end date will be marked as Lesson Ended.
What happens to a student’s unused credit balance in their wallet when they are archived?
If a student has no enrolled Lessons and still have Credit balance in their wallet, the unused balance will be frozen and preserved exactly as they were, remaining tied to the archived profile for future references.
In case of student reactivation in the future, if previously they have a credit wallet with remaining credit balance in it, the said balance and wallet will, by default, no longer be usable. However, you can override this by adding an extra credit balance via Credit Adjustment to the relevant student(s) and their credit wallet.
Can I still see financial data from archived students for my reporting?
Yes, all historical payments and settled invoices from archived accounts remain 100% visible on each archived Student’s Profile. Removing old profiles from the active directory never alters or deletes past revenue data from your report.
Can I archive an outstanding invoice that a parent refuses to pay so it won’t affect my report?
To remove the unpaid bill from your daily tracking and active metrics, you can choose to generate a credit note for that specific invoice. Generating a credit note will mark the invoice as fully paid, but the amount specified in the credit note will not be recorded into your paid invoice reporting as this will be treated as canceling said invoice.
Can parents still log into their mobile app if their child's profile is archived?
No, they cannot log in once the child’s profile is archived. However, if they have another student registered under the same guardian account, they can still log in but will only be able to view the data for that currently active student.
Move faster with AOne features
Billing
Invoices, tracking, reminders, and receipts: Automated
Student Management
All student data, organized and manageable in one place
Teacher Management
All teacher data, organized and manageable in one place
Lesson Management
All your lesson data, organized and manageable in one place
Schedule & Timetable
Clear schedules for every lesson for teachers and students
Finance Management
Track revenue, payment status, and performance in one place
Replacement
Manage teacher and class replacements effortlessly
Student Registration
Simple, digitized registration flow from form to student profile
Attendance
Real-time attendance with real-time parents notifications